FAQs

As we have done for previous WINGS events, for international units we can buddy you up with UK units who can help support you with the equipment you need. This has worked well not only from an equipment point of view, but also in forging relationships ahead of the event – many units have maintained long-term relationships and gone on to host further camps together.

We greatly value groups who are able to support our international units. Those interested in hosting can email [email protected] and more information about hosting can be found on our website here - https://wingsjamboree.org.uk/hosting-an-international-group/

There is not a requirement to offer wraparound contact / support as a host unit, but we know that hosts will often offer this to the international units they are looking after. Hospitality can be provided to international units, and should be done in line with your associations rules, guidance and procedures to ensure suitable safety and safeguarding for everyone.

There is no maximum unit size for attendance. It is important that units can meet the required ratios of adult volunteers to participants (young people). The event has a maximum capacity for participants and once we reach that we will start a waiting list.

If you are a larger group and want to discuss your attendance with us, then please feel free to contact [email protected]

Yes, this is totally fine.

Because we run a secure site, If the young person is arriving a day or more late, then the leader of the unit will need to collect their wrist band at booking and then subsequently meet them at the entrance gate prior to coming into the site.

The age range for participants is 10+ (as of the day of start of the Jamboree) up to 17.

Assuming the young leaders are attending to join in as participants and experience the activities, then you will add them to your participant numbers when registering your group.

You'll need to follow the rules for Scouting or Guiding. Which will mean that there will need to be an appropriately safeguarding qualified leader, first aider and ratio compliant. For minor injuries you should deal with these in your unit and your appointed first aider. We will also have medical support on site to help with first aid beyond your qualification.

Each sub-camp will have a team of people who will be responsible for supporting and managing the sub-camp. We are not expecting leaders of units to have to do chores for the sub-camp and instead to be focused on supporting their unit.

We recognise that cleaning toilets is……………well, poo…..as such we have a professional company who will be doing toilet cleaning across site, giving you more time to enjoy the finer things on camp.

We have a fixed fee per adult attendance.

If your adult volunteer team is sharing time at the event without overlap e.g. 1 leader coming Saturday – Tuesday and another Wednesday – Saturday, we will only charge you the cost of 1 full adult leader. There isn’t to be a cross over days / afternoons of individuals.

More information on this will follow and if you have any immediate questions, please email [email protected] 

It takes a lot of wonderful leaders to make WINGS the jamboree it is. We welcome adults to support delivery of the event (if they feel they are able). Activities / programme delivery will have fixed ‘shift’ periods and if leaders feel they are able to commit to supporting with those without impact to the management / safe support of their unit and without impacting ratios, then we welcome you to join us.

WINGS Jamboree will have a dedicated team of first aiders (made up of Doctors, Paramedics, Nurses, Advanced Practitioners, Emergency Medical Technicians, and FREC 3 responders) on site who can support with medical incidents.

You'll need to appoint a first aider for your unit and camp area. The nominated individual should be responsible for minor first aid needs, medications and welfare support e.g. adjustment plans or sensory regulation needs.

Where possible we would recommend for units to be able to address first aid incidents where they feel they are able, but equally they can call on our jamboree team as they need.

Yes, you will need to meet the ratios for the age / section that you are bringing with you.

Yes, because you will be setting up your own camping area within an allotted area within the Jamboree, you will need someone who has a suitable association relevant (Girlguiding ‘going away with’ licence / Scout) camping permit / licence.

Yes, you will need to do your own notification of camping based on your association’s requirements – for Guides this is a Residential Event Notification (REN) and Scouts is a Nights Away Notification (NAN)

Sub-camps will be divided into two activity groups and will rotate round programme activities. Typically, units will stay together (joining with others in their sub-camp), but you can speak with your sub-camp leader if you would like to split your group up so they can be with new people.

Yes, we provided transport to and from site where there are off-site activities. For example, we are using a local water sports centre and there will be a transport area where participants will check-in before being transported to the site.

Yes, there is an activity designed to enable participant and leaders to sight-see round the incredible Windsor town – but as you might imagine they’ll be some fun challenges as well to keep things fun.

The day usually begins with a flag ceremony, where Guides and Scouts from around the world gather to raise national flags and share a moment of unity.

After a hearty breakfast prepared in your camp and the following clearing away and washing up. Participants dive into a wide range of activities onsite*.

There will be space in your day for lunchtime in your camp and this offers a chance for some downtime.

Afternoons will be filled with more exploration and fun.

You’ll return to camp to prepare and eat your evening meals; this will be a great opportunity to reconnect as a group and share stories of that day’s adventures.

After you’ve cleared and washed your dishes, you might attend the flag break and lowering ceremony.

As the sun sets on your day, everyone gathers for the evening programme, whether it's the opening and closing ceremony, a talent show, disco or outdoor cinema.

The day will end with stories, laughter, and then the quiet hum of tents under the stars.

*On selected days they may also be travelling offsite for experiences, and these may require you to prepare packed lunches.

We want everyone to have an incredible time at WINGS jamboree. Our team of volunteers are driven to create a safe and inclusive environment for young people, and we’ve designed the event and infrastructure with this in mind as much as possible. Whether it is considering how people will get round the site, adaptation for inclusive activities or creating quieter spaces.

We have an amazing programme of evening activities and carefully monitor noise of these activities so not to overly disturb those in the sub-camps or local communities.

We will also be sharing a code of conduct for the event – this is guidance that provides clarity on how we can all play a role in making the WINGS the very best it can be and aligning with the values of Guiding and Scouting.

Absolutely, there will be lots of opportunities for the participants to work towards a whole host of badges, including their top awards (for example – Gold award) and some special WINGS exclusive badges too.

As part of the programme we will sign-post and highlight opportunities for young people to earn badges (as Guides, Scouts, Explorers and Rangers) – equally, young people themselves and leaders may identify additional opportunities for badges to be earned.

It’s possible for your young people to meet the requirements of their expedition (Scouts) or adventure (Guides) challenge while at WINGS 2026, though a jamboree is often very different to a purposefully design camp to achieve this. Leaders therefore may feel that it is better achieved through a separate camp.

An expedition is a journey with a purpose.

As such it might be that those who wish to meet the requirements of their expedition, do so by arranging their travel to WINGS 2026 (being dropped off away from the event and making their way by foot or another means) and then undertake components of their expedition requirements while at the jamboree, such as exploring the local area and preparing a meal for themselves and their team while there.

However, we also know that Guides and Scouts are highly resilient and resourceful individuals who rise to a challenge and who have a keen eye for adventure. Giving your most experienced Guides and Scouts the challenge of meeting the requirements of their badges through WINGS will help them develop new and exciting problem-solving skills.

WINGS is fortunate to have a large car parking facility and drop-offs will be possible for those looking to car share (instead of using coaches or mini-busses – drop off and parking for which will also be possible). Due to the scale of the event and to ensure we run a safe car parking system – there will be times allocated to units for arrival.

Yes, car can be parked on the site (also covered in the booking terms and conditions).

We take the management of protection of data very seriously and understand the nature of the data we are storing. To better understand how we manage and keep your data secure, please read our privacy notice.

Yes, Leaders are welcome to bring their children to the WINGS Jamboree. For 0-4 years old there is no cost and 4+-9 the cost is £60 (including food). Leaders children will not be able to participate in activities (unless attending WINGS in a Day).

Units will need to maintain ratios inclusive of Leaders' children and subject to any Guide or Scout association rules.

Yes, a single permission form is included as part of the registration process. We only run activities supported by the UK Scouting and Guiding organisations

Yes, all activities are designed to be accessible, please advise your specific needs during registration so we can make reasonable adjustments where needed.

All activities are suitable for Scout/Guide age and above, that is 10+. There may be some height/weight restrictions on specific bases. The mid-week WINGS programme is specifically designed for Cub/Brownie aged participants

We will schedule you for a range of activities during your week at WINGS. This enables us to maximise the amount of activities that everyone gets to do and our intention is for everyone to do everything!

You do not need to bring any special equipment. All you will need to bring are some clothes that you are OK to get wet and trainers or shoes that are good for walking in.

We will send you a schedule for your group before you get to WINGS with a copy you can pick up when you arrive at WINGS

We will schedule you for activities. You don’t have to do any so you have an option to no show or show up and not participate. Make sure your leader knows.

You will be booked under activities in your name, which will be linked to your id tag and helps us to manage the activities safely and effectively.

Participants:

• Full Participant 10-17yrs £425
• Leader / Adult  (18yrs +) £150
• Young Leader (14-17yrs) £150

All fees include food. Leader and Young leader costs does not include activities.

Volunteers:

• • Adult Volunteers 18yrs + £140

All fees include camp fees, on-site parking and full catering / food for the week. Price does not include activities.

Invoices will be issued at the start of the payment schedule month with payment due by the middle of each month e.g. an invoice will be issued at the start of September with payment due for 15 September. The adult and participant numbers will be based on your booking as of the previous month e.g. for September's invoices the cost will be based on attendance numbers as of 30 August

There is no maximum unit size for attendance. It is important that units can meet the required ratios of adult volunteers to participants (young people). The event has a maximum capacity for participants and once we reach that we will start a waiting list.

If you are a larger group and want to discuss your attendance with us, then please feel free to contact [email protected]

You're able to amend the participants and leaders in your unit up until February 2026. If you remove someone from your unit, then the funds paid for the individual up to that point will be transferred to the outstanding balance and you will not be required to pay their remaining balance.

If there is capacity available, then you will be able to add additional participants up until April 2026 (beyond the above February date so we can see availability) and the balance of the fees will be added to your payment schedule.

When we reach capacity through the online bookings, we will start to create a waiting list and where space becomes available we will contact units on a first come first served basis.

The age range for participants is 10+ to 17 (as of the day of start of the Jamboree).

Assuming the young leaders are attending to join in as participants and experience the activities, then you will add them to your participant numbers when registering your group.

You'll need to follow the rules for Scouting or Guiding. Which will mean that there will need to be an appropriately safeguarding qualified leader, first aider and ratio compliant. For minor injuries you should deal with these in your unit and your appointed first aider. We will also have medical support on site to help with first aid beyond your qualification.

During WINGS we will provide your unit with the ingredients for breakfast, lunch and dinner over the 7 days.

Our professional Head of Food has an in-depth understanding of catering for people with allergies. During the event we’ll have all the 14 major food allergens covered (which accounts for 90% of food allergic reactions) in the menu.

The registration system will provide you the opportunity to make us aware of food allergies within your unit (based on the participant).

WINGS will be a nut free site and we will not include any foods that contains nuts for the catering of this event.

Leaders of units must take responsibility for ensuring the participants in their charge are not consuming food or drink that they are allergic to based on the medical forms completed by parents and carers.

Our food and catering team are designing menus to best manage and minimise food waste for example designing menus that have the capability to utilise surplus food. We are also working with local food banks and charities in Berkshire who will be able to use any food waste that is produced. In addition, all our disposables will be made from plant-based materials and will be fully compostable.

We want to deliver an environmentally responsible camp. As a result we will be working to minimise the miles your food has to travel, providing you with fresh food with a smaller carbon footprint.

Yes, WINGS in a day is a programme designed for a day trip to WINGS mid-week for our younger members.

The day will run from approximately 9:30am – 4:30pm including a wide range of activities.

You will need to get yourself to and from WINGS in Windsor Great Park. Parking will be made available.

You need to bring leaders in line with your organisational guidelines to supervise your group, leaders must remain with their group at all times. Leaders are free, but may not be able to participate in activities.

To keep WINGS in a day as cost effective as possible, food will not be provided and as such you will need to bring a pack lunch with you. There will be a selection of on-site concessions available, such as a cafe and juice-bar